Forms Automation Software: Go Green with a Paperless Office
Updated: Mar 5, 2021
The average American office worker will go through 10,000 sheets of paper a year - but only about 300 sheets will actually be recycled. With billions of trees cut down annually and carbon emissions rising faster than ever, paper forms are taking their toll on the environment.
No single person or company can solve the problem of deforestation alone. However, there is something your business can do to eliminate paper waste, preserve trees, all the while cutting down your own costs. The solution is forms automation software and it’s the most optimal way to go green.
Forms automation software transforms paper documents into electronic forms. They help companies eliminate paper waste and create powerful forms and workflow solutions. Take a look at the many ways your business could benefit by replacing paper forms with forms automation software.
How Forms Automation Software Helps Companies Go Green
Quik! is a leading forms automation software provider that collects data from your chosen cloud-based data source, such as a CRM, and translates it onto electronic forms. Allowing you to pre-fill important client information onto secured, digital counterparts in seconds.
Every single form is stored in a secured, encrypted online database so there’s no need to maintain file cabinets. Plus, you can allow the forms to be e-signed - thereby eliminating the need to print paper. Forms automation software offers a host of benefits for businesses, including:
Fewer errors and mistakes
Heightened security and document protection
Easy access to data
Improved customer service
Forms automation software also has powerful environmental benefits. Eliminating the need for paper forms helps facilitate the preservation of forests and natural ecosystems. There’s also less environmental waste and fewer carbon emissions.
Going green with forms automation software isn’t only good for the planet - it’s also good for your business.
4 Ways Your Business Benefits from Eliminating Paper Waste
Going green doesn’t have to be expensive. In fact, transitioning to a paperless office can actually help you save money. Research by Gartner, Inc., estimates that as much as 3% of a company’s revenue is spent on paper, printing, filing, and other costs to store and maintain files.
Even more astonishing is that American corporations spend over $120 billion a year on printed forms, the majority of which become outdated within three months. Ink cartridges alone can cost companies up to thousands of dollars annually.
Forms automation software is the best way to eliminate the costs associated with paper, printing, ink cartridges, copier machines, filing cabinets, and more. Automation solutions also mitigate the chances of mismanaging documents and simple errors - thereby reducing the likelihood of additional fees or fines.
Improved Public Image
It’s no secret consumer preferences are pivoting towards sustainability. A recent survey by Euromonitor International found that 54% of global consumers believe that ethical purchase decisions make a difference.
It doesn’t matter if your business is product-based or service-based, your clients will appreciate any efforts you make to go green. By adopting forms automation software, you’ll be able to show your audience you’re taking active measures to save trees and reduce carbon waste.
Preparation for Increased Regulations
Since 1997, there has been a 20-fold increase in climate change laws globally. Many of these laws center around reducing carbon emissions - oftentimes penalizing companies for not meeting required targets. Regulations are expected to increase in the coming years as climate change continues to be a pressing issue.
Transitioning to a paperless office now will help prepare your company for future environmental legislation. You can get a head start on your carbon management strategy and even establish yourself as an industry leader for eliminating paper waste.
Investors are increasingly becoming aware of their portfolio’s carbon footprint. Over 2,000 global investors managing more than the US $80 trillion of assets, have committed to sustainable investments by signing the United Nations-supported Principles for Responsible Investment.
If your company is looking to raise capital, showing investors you’ve eliminated paper forms can help them feel confident that your business is a sustainable investment. For larger corporations, making it known that you’ve found a way to simultaneously cut costs and carbon emissions could boost your attractiveness.
Save Money and Trees with Quik!
Forms automation software is next-generation document management and the key to optimizing your business processes. It’s also the most cost-effective and impactful way to go green.
Quik! saves one tree every hour of every day just by helping companies automate their forms. Ask us about our forms automation software that will boost your business and preserve the environment. Ready to save money and trees?