From ancient scrolls to modern PDFs, forms have been a cornerstone of business transactions for thousands of years. While the Mesopotamian era may seem far removed from today’s boardrooms, manual data entry from forms remains a hidden inefficiency. This consumes valuable employee time and hinders two critical aspects for today’s leaders: operational efficiency and the extraction of actionable insights from data.
However, with the advent of technological advancements such as AI, the work landscape is evolving. It’s the dawn of a new era of efficiency.
Perfect Form
Forms collect and record information, help streamline business processes, and ensure data consistency throughout a business. High data quality is the lifeblood of business intelligence. Imagine an office filled with people filling out and double-checking forms representing every facet of the business. While the output is important, the work is repetitive.
The repetition worsens when the need for more information arises, and forms must be updated. Data quality tends to decline as forms get more complicated (and take longer to complete). Even if you adhere to best practices when it comes to managing and analyzing your data, data quality errors can happen. Correcting mistakes takes even more time away from important tasks, decreasing productivity and efficiency and increasing costs.
Now, picture the same office after the implementation of an enterprise forms processing solution. Productivity and efficiency are up, costs are down, and ROI is maximized. But how do you get there and how do you convince skeptical employees it’s the best path?
Leading Change
Outsourcing data processing presents a promising opportunity for growth and efficiency. While it's
natural for people to have concerns about change, effective communication can transform these challenges into positive outcomes.
You already have a compelling case for change — strengthening your business and enhancing customer service. Plus, saving time and money results in a better working environment. Reducing your staff's menial tasks improves morale and allows them to spend more time on tasks that provide meaningful results for your customers.
The Future is Now
Innovative solutions are bridging the gap between the legacy of forms and the demands of the modern data-driven business. Quik!, a robust forms automation solution, addresses the hidden cost of manual data entry to unlock the true potential of the information trapped within forms.
Quik! provides a structured method of moving data from your CRM or another storage system to forms. Part of that service includes managing and building the forms that you use. If your process involves complex or third-party forms, then Quik! gives you a means to handle and update them without disrupting internal resources.
Additionally, for forms that have already been completed, Quik! combines AI, optical character recognition (OCR), and human validation to streamline the processing of these forms. Pivoting to electronic data processing frees employees' time to focus on other tasks, from strengthening client relationships to improving product upgrades. This shift toward process efficiency benefits businesses and enhances overall productivity and success.
Process efficiency is how you get the biggest bang for your business dollar. It identifies and eliminates inefficient processes and unnecessary steps that can strain your resources, negatively impact overall performance, and prevent your business from realizing its full potential. A streamlined, efficient process not only leads to cost savings but also improves delivery speed, increases customer satisfaction and fosters a culture of continual improvement.
If you’d like to learn more about Quik! and our forms automation capabilities, click here or start your free trial today.
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